TUC.2.1.060 Commission Meetings

(a) The regularly scheduled meetings of the Commission shall be established for each fiscal year in advance. The Commission shall meet at least once during each quarter of the fiscal year on such dates, times and places as the Members shall determine. In addition to the quarterly meetings, additional regularly scheduled meetings shall be held at such times as shall from time to time be fixed by the Chairperson. Special meetings of the Commission for any purpose or purposes may be called at any time by the Commission, the Chairperson, or by a majority of Members then in office.

(b) Commissioners may participate in a meeting through the use of a conference telephone, electronic video screen communication, or other communications equipment, so long as all Commission Members participating in such meeting can hear one another and arrangements are made for public participation at regularly scheduled meetings and, where time permits, any special meetings.

(c) Participation in a meeting pursuant to this paragraph constitutes presence in person at that meeting if all of the following apply:

(1) Each Commission Member participating in the meeting can communicate with all of the other Commission Members.

(2) Each Commission Member is provided with the means of participating in all matters before the Commission, including the capacity to propose, or to interpose an objection to, a specific action to be taken by the Commission.

(3) The Commission adopts and implements some means of verifying both of the following: (i) A person representing himself or herself to be a Commission Member communicating by telephone, electronic video screen, or other communications equipment is a Commission Member entitled to participate in such meeting; and (ii) All votes were made by such Commission Member and not by another person.

(4) Notice of regularly scheduled and special meetings shall be given to the Commission Members not less than six (6) days prior to the meeting if delivered by first-class mail or not less than four (4) days prior to the meeting if the notice is delivered personally, by telephone, by facsimile or by electronic mail; provided, however, that notice of special meetings shall not be sent solely by electronic mail. If mailed, such notice shall be deemed given when deposited in the United States mail, with first-class postage thereon prepaid, addressed to the Commission Member. The notice requirements contained in this Section may be waived in writing by any Commission Member with respect to that Commission Member, either before or after the meeting. The attendance of any Commission meeting without, as soon as reasonably practicable, protesting the lack of notice of such meeting shall constitute a waiver of notice by him or her. All waivers shall be made part of the minutes of the meetings. Waivers of notice for meetings shall be governed by the provisions described herein.

(5) A quorum for any Commission Meeting shall be three (3) of the Commission Members then in office. A meeting at which a quorum is initially present may continue to transact business notwithstanding the withdrawal of a Commission Member, provided that any action taken is approved by the required number of Commission Members, as specified in this Governing Code. A majority of the Commission Members then present, whether or not constituting a quorum, may adjourn any meeting to another time and place.

(6) In the case of an emergency situation involving matters upon which prompt action is necessary and in which it is not practicable to convene a regular or special meeting of the Commission, the Chairperson, or a majority of Commission Members then in office may call an emergency meeting or special executive session of the Commission. During a meeting prior to the emergency meeting, or at the beginning of the emergency meeting, the Commission shall determine if an emergency exists under those standards.

(7) Notice of an emergency meeting or special executive session shall be given to the Commission Members as soon as practicable and before the meeting is to be held. Such notice shall be delivered personally or by telephone, including a voice messaging system or other system or technology designed to record and communicate messages, by facsimile, by electronic mail or by other electronic means and shall be deemed given at the time. The notice requirements of this Section may be waived in writing by any Commission Member with respect to that Commission Member, either before or after the meeting. The attendance of any Commission Member at an emergency meeting without, as soon as reasonably practicable, protesting the lack of notice of such emergency meeting shall constitute a waiver of notice by him or her. All waivers shall be made part of the minutes of the emergency meeting.