PAP.9.7.070 Personal Time off

(a) The Gaming Enterprises believe team members are better able to deliver high quality guest service when they take off to rest, to be with family and attend to personal business. Because the property is a seven (7) day a week operation, the "Personal Time Off" policy allows each non-probationary team member to earn and use time off with pay.

(b) Personal Time Off (PTO) is provided for personal affairs. Directors/Managers and team members have the responsibility to plan schedules that meet operating requirements of the department and time off needs of the staff. In order to balance and meet service and staffing requirements, team members and supervisors should plan time off schedules well in advance whenever possible.

(c) Eligibility. All regular team members are eligible to request the use of accrued PTO.

(d) Accrual.

(1) Regular full-time team members accrue PTO based on years of service with Tribally owned entities, including but not limited to the Sevenwinds Casino, Lodge & Conference Center. PTO is accrued with each pay period and is available for use following the completion of a team member's probationary period. Probationary team members will not be able to use PTO during their probationary period unless it is for extreme circumstances with approval of their Director/Manager and with concurrence of their Executive Director.

(2) For the purpose of calculating years of service, as it pertains to your accrual rate only, it is the responsibility of the team member to contact the Human Resources Director/Manager and complete a Release of Information form indicating which Lac Courte Oreilles Tribally owned entities they would like their start and end dates of employment requested from. The Release of Information form is to be completed and submitted to the Human Resource department within 30 calendar days of the team members hire date. Only full years of service will be counted toward the accrual rate.

(3) Years of service for all other purposes areis accrued from the most recent date of employment with the Sevenwinds Casino, Lodge & Conference Center of the team member.

(4) Regular full-time team members who are classified as Directors/Managers of departments will accrue PTO as negotiated during the hiring process. At times, exempt team members who may not be a department head, may be able to negotiate their PTO accrual during the hiring process. The negotiated rate shall not be above the listed maximum rate of 288 hours per year. Once negotiated, the Executive Team will need to approve the negotiated rate. PTO is accrued with each period and is available for immediate use by an exempt team member with the approval of their Executive Team.

(5) A team member will only accrue PTO for a given pay period if they were able to maintain active status during the pay period.

(6) PTO will accrue consistent with the following accrual rate for non-exempt, regular full-time team members and exempt team members, unless a different rate was negotiated and approved by the Executive Team:

Number of PTO Hours Earned per Year

(7) Regular part-time team members will accrue prorated PTO at 50% of the listed rate for regular full-time Team Members based upon the years of service as detailed above. For example, a three-year part-time employee regularly scheduled to work 24 hours per week shall accrue 50% of the 4.62 hours accrual rate (2.31 hours).

(8) If a team member is on any leave of absence, the team member will not accrue any PTO until the team member returns to active status.

(e) Requesting Personal Time Off Leave. An essential function in the success of PTO is to ensure team members are given time off to use for vacation and other personal matters. PTO schedules will be determined on a first come first served basis. Prior to the utilization of accrued PTO, team members must schedule and have the use of accrued PTO time approved so it will not interfere with job responsibilities, except as otherwise provided by law. If a team member is on PTO and there is early release or closure of the team member's worksite, the team member shall be credited any such leave during the period of early release or closure. If requesting more than three (3) days of PTO time team members shall obtain prior authorization at least forty-eight (48) hours in advance of the leave date. The Director/Manager may or may not approve such request depending on a variety of factors, including schedules. In extreme emergency situations the Director/Manager, in consultation with an Executive Team Member, may waive the forty-eight (48) hours notification provision, if requested by the team member in writing citing the reason.

(f) Payment of Unused Personal Time Off Leave. Upon successful separation of employment and with a minimum of two (2) weeks' notice given and completed, team members shall be paid for their unused Personal Time Off based on the date of separation. A team member who resigns their employment without providing at least a written two (2) weeks notice will forfeit any accrued PTO unless otherwise approved by his or her Director/Manager in collaboration with the Executive Management Team. No payment of PTO will be made if separation is done while the team member is not in good standing.

(g) Minimum Increments of PTO. Team members are required to use and be paid for available PTO to cover the absence or tardy of one (1) hour or greater. If the absence is due to a medical leave of absence that is a minimum of seven (7) calendar days or is a Family Medical Leave absence pursuant to Section PAP.9.7.100 of this ordinance, the team member has the option to not use PTO time or only use a portion of PTO time to cover a portion of the time absent.

(h) Maximum Accrual of PTO. PTO may be accrued to the maximum amounts established in Section PAP.9.7.070(d)(6) above. If a team member reaches this maximum, and fails to take leave, he/she will cease to accrue any PTO until they reduce the existing accrual by taking time off and their balance is below the maximum amount established in Section PAP.9.7.070(d)(6) above.

(i) Sharing of Personal Time Off. Team members are prohibited from sharing PTO hours amongst themselves. To help in situations of need, an Emergency PTO Loan option has been established. When a team member is in need of additional PTO hours to cover an emergency or an absence with extenuating circumstances, the team member is to submit a written request to their Department Director/Manager stating the reason for their request, the dates they need off work, and amount of PTO needed to cover their absence(s). Team members are required to use their available PTO for the absence(s) prior to utilizing any loaned PTO. All PTO hours received as a loan shall be repaid at 50% of their accrual rate, on a weekly basis, beginning the following week that the loan was received. A maximum of 40 hours can be received as a loan once per calendar year. An additional loan is not allowed until all previous loan amounts have been paid back.