PAP.10.16.070 End of Pay Periods

At the end of each pay period the following steps will be performed:

(a) Each nonexempt employee will total the hours that have been punched on their time card during the week. After verifying that the hours are correct, the employee must sign the time card (See sample form A-12).

(b) The employee will then submit their time card to their supervisor for review. After verifying that the hours on the time card are correct, and that it has been signed by the employee, the supervisor must sign the time card.

(c) Time cards must accurately reflect all annual leave, sick leave, holidays, or other absence from work during the pay period.

(d) All Request for Leave Forms must be turned in with time records (See sample form A-13).

(e) The finance department will maintain records showing current accrued vacation and sick leave.

(f) Any time cards on which the hours are not accurately totaled, not signed by the employee or the supervisor or which do not otherwise meet the requirements of this Manual will be not be processed; but rather will be returned to the supervisor for proper completion.

(g) Ensure that prior to payment, all payroll calculations will be reviewed by a financial department employee other than the person who prepared the original calculation.