TUC.2.2.100 Records of the Tribal Utility Commission

(a) The books, records and property of the Commission, including current financial and operating statements, shall be kept on file in the main office of the Commission and shall be available for inspection at all reasonable times by authorized representatives of the Commission, the Governing Board, and such others authorized by the Commission or the Governing Board.

(b) Information regarding the Commission and its operations must be kept confidential, including information received by the Commission that is subject to a confidentiality obligation. Information considered by the Commission as non-confidential shall be publicly available at requesting recipient's expense. With the exception of records relating to the business of a named particular Utility, any records of the Commission are public records of the Tribe. For reasonable business purposes only, such records shall be available for public inspection and copying during the Commission's regular business hours. Copies may be obtained by payment of such copying costs as may be established by rule of the Commission. However, the names and other identification of any Utility appearing in such records shall be redacted prior to release of such copies unless this Title otherwise allows release of such information.

(c) Financial Statements & Annual Reports shall be prepared as soon as reasonably practicable after the close of the fiscal year. Such financial statements shall be accompanied by any report thereon of independent accountants, or, if there is no such report, the certificate of an authorized officer of the Commission that such statements were prepared without audit, under generally accepted accounting principles, from the books and records of the Commission. Financial Statements, books, records, and property of the Commission shall be available for inspection at all reasonable times by authorized representatives of the Commission and the Governing Board.

(d) The Commission shall keep or cause to be kept a minute book that shall be available for public inspection during the Commission's normal business hours and shall contain the record of all meetings of the Commission, including:

(1) The date, place, those attending the proceedings thereof (other than members of the public).

(2) A copy of the notice of the meeting and when and how given.

(3) Waivers of notice of meeting.

(4) Written consents to hold meeting.

(5) Written approvals of minutes of meeting.

(6) All meeting Minutes, including Minutes of committee meetings of the Commission.

(e) Every Commissioner shall have the right at any reasonable time to inspect and copy all books, records, and documents, and to inspect the physical properties of the Commission. No Commission Member shall use or disseminate any non-public information obtained as a result of any such inspection, or otherwise in his or her capacity as a Commission Member, for his or her own personal gain, to the detriment of the Commission or to the detriment of any competitors of any entity with which the Commission Member is affiliated except in connection with the enforcement of a tariff, contract or applicable law and consistent with the Commission policy regarding confidential information.