PRP.7.3.015 Board of Commissioners.

(a) Organization. The Board of Commissioners shall be organized in accordance with the following guidelines:

(1) The Board of Commissioners shall be composed of seven (7) persons, all whom must be enrolled members of the tribe. In no case shall a sitting Tribal Governing Board member, or an employee of the Housing Authority be appointed as a Board Member. No individual Commissioner, regardless of position, acting alone and without Board of Commissioner approval is empowered or authorized to take any action or make any public statement regarding the Housing Authority or Board of Commissioners' positions on any matter.

(2) The Tribal Governing Board shall appoint the Chair of the Board. The Board of Commissioners shall elect from amongst itself a Vice-Chair, and a Secretary. In the absence of the Chair, the Vice-Chair shall preside; and in the absence of both the Chair and the Vice-Chair, the Secretary shall preside if a quorum is met.

(3) Any Commissioner may be removed by formal action of the Tribal Governing Board for cause.

(4) The Tribal Governing Board will fill Commissioner vacancies as soon as reasonably possible.

(5) The Commissioner shall be appointed, and may be reappointed, by the Tribal Governing Board. Formal notification by the Tribal Governing Board as to the appointment or reappointment of any Commissioner shall be conclusive evidence of the due and proper appointment.

(b) The term of office for each Commissioner shall be two (2) years and staggered, except that in the case of prior vacancy, an appointment shall be only for the length of the unexpired term. Each Commissioner shall hold office until his or her successor has been appointed. All expirations shall occur on September 30th of each year and all appointments shall commence on October 1st of each year.

(c) Commissioner shall receive compensation for their services including travel and training expenses incurred in the discharge of their duties. Such compensation rates shall be determined and approved by official action of the Tribal Governing Board. Any travel and training compensation shall be reviewed by the Executive Director for budgetary concerns.

(d) A majority of the Commissioners shall constitute a quorum for any regularly scheduled Board meetings. A regularly scheduled meeting with less than a quorum may be held but no action shall be taken.

(e) The Secretary shall be responsible for the minutes of regular and special Board meetings. The Secretary shall keep complete and accurate records of all meetings of the Board.

(f) Regular meetings of the Board shall be held monthly on the third Wednesday of the month or at a time agreed upon by the Board and the Executive Director. Special meetings may be held at the discretion of the Chair or by request of two Commissioners or the Executive Director. Regular and Special meeting notices must be posted. Special meetings shall be limited to only the stated agenda and no regular business may be conducted.

(g) The Chair of the Commissioner in conjunction with the Executive director, shall be responsible for the posting of Notices and Meetings and distribution of Agendas. The Executive Director shall have the duty for scheduling and room reservations for all meetings.

(h) The Executive Director shall submit the following reports to the Tribal Governing Board;

(1) Monthly Report showing:

(A) Summary of the prior month's activities;

(B) Financial condition of the Housing Authority;

(D) Number of units and vacancies;

(E) Any significant problems and accomplishments;

(F) Plans for the future;

(G) Such other information as the Executive Director, the Board of Commissioners, or the Tribal Governing Board deems pertinent.

(2) Annual Report showing;

(A) Summary of the above concerns addressed in the monthly report;

(B) Long-term plans and goals for the Authority.

(i) The annual Indian Housing Plan (IHP) and related budgets submitted to HUD must be approved by the Tribal Governing Board as well as any other operating budgets of the Housing Authority.

(j) The reports, once approved by the Board of Commissioners shall be submitted to the Tribal Governing Board.