PRP.7.12.070 Recordkeeping Requirements

(a) The Housing Authority will maintain records related to the temporary relocation for a period of at least three years. The required records will include at a minimum:

(1) Evidence of timely written notice of non-displacement;

(2) Evidence of a timely offer of a temporary relocation dwelling;

(3) An individual Relocation Plan;

(4) Records for all expenditures incurred in relation to the relocation activities;

(5) Any other documents determined by the Housing Authority as necessary; and

(6) A copy of any appeal or complaint filed, including the Housing Authority response.

(7) For participants who elect to relocate permanently, the records shall include a statement of the reasons why and any personal contacts made to explain available alternatives. In addition, the records shall include a statement that participants who elect to relocate permanently will not qualify for relocation payments as a "displaced person".