PAP.3.4.040 Rental Vehicle

(a) Rental vehicles may be approved in accordance with Section PAP.3.1.080 when more than one employee is traveling together and when lodging was not available at the time of making reservations at the conference/training/meeting location and it is more cost effective to rent a vehicle than pay for transportation that would be incurred for each employee without a rental vehicle. Rental vehicles may also be approved when the Program/Department Director believes a rental vehicle is necessary.

(1) The Tribe will reimburse for fuel costs if documented through receipt.

(b) When an employee as a matter of personal preference (rental car not consistent with Section PAP.3.1.080 and not approved by Program/Department Director) decides to use a rental vehicle, the employee is expected to make arrangements and assume all risk, liability, and costs associated with the rental care. Upon approval by Program/Department Director, Tribe will reimburse an amount that does not exceed what it would have cost for transportation (taxi, bus, super shuttle, etc.). Employee shall submit a copy of the receipt to the travel clerk to verify the rental car.