PAP.10.12.020 Purchases Within the Approved Budget Line

All purchases within the approved budget line items are classified as follows:

(a) Routine and Recurring Purchases. Purchases under this category include monthly payments for rent, telephone, utilities, insurance, etc. It is not necessary for the finance department to obtain Program Director signature each month for these routine purchases.

(b) Special Program Purchases. Program purchases include project expenditures such as supplies and training. Prior to making these types of purchases, a Purchase Requisition Form must be received from the Program Director. This form must be completed in every detail and signed by the Program Director. Upon receipt of the Purchase Request, the Purchasing Officer will review the Purchasing Request for propriety regarding vendor, price, budget and bids. The Purchasing Officer will then prepare a purchase order using the Sage MIP Fund Accounting System. Upon signed authorization by the Program Director, the purchase order will then be submitted to the vendor for processing.

(c) Travel Claims. All purchases must be in compliance with Chapter PAP.3 of the Lac Courte Oreilles Band of Lake Superior Chippewa Indians Tribal Code of Law – Travel Personnel Policies and Procedures.

(d) Equipment. All purchase must be in compliance with Chapter PAP.2 of the Lac Courte Oreilles Band of Lake Superior Chippewa Indians Tribal Code of Law – Property and Procurement Policies and Procedures.