PAP.1.7.050 Personal Time off

(a) Employees will accrue paid Personal Time Off (PTO) at the following rates:

(1) If employed up to three (0 to 3) years, 16 hours per month for a total of 192 hours per year.

(2) If employed three years to ten years (3 to 10), 20 hours per month for a total of 240 hours per year.

(3) If employed more than ten (10+) years, 24 hours per month for a total of 288 hours per year.

(4) Employees who work 32-39 hours per week shall receive a prorated annual leave at 75% of the above.

(b) In no circumstance will employees accrue any amounts over the maximum designated accumulations stated above. If an employee is on any leave without pay the employee will not accrue any PTO until the employee returns to a full time status. An employee who quits his or her employment without providing at least a two (2) week notice will forfeit any accrued PTO unless otherwise approved by his or her department head or director in collaboration with the Executive Director. An employee who provides the requisite notice will be paid up to one hundred twenty (120) hours of accrued PTO.

(c) For purposes of calculating length of service it will be the responsibility of the employee to provide the Human Resources Director with a statement from other Lac Courte Oreilles Tribally controlled entities stating the start and end dates. The length of service will only be calculated utilizing the certifiable time for an employee that left a position in good standing (i.e. not termination).

(d) Prior to the utilization of accrued PTO, Employees must schedule and have the use of accrued PTO time approved so it will not interfere with job responsibilities, except as otherwise provided by law. If an employee is on PTO and there is early release or closure of the employee's worksite, the employee shall be credited any such leave during the period of early release or closure. If requesting more than three (3) days of PTO time employees shall obtain prior authorization at least five (5) working days in advance of the leave date. The department head or director may or may not approve such request depending on a variety of factors, including project deadlines and schedules. In extreme emergency situations the Executive Director, in consultation with the employees Supervisor, may waive the five (5) day notification provision, if requested by the employee in writing citing the reason.

(e) To utilize PTO for unscheduled absences employees must notify the Tribe and their immediate supervisor prior to their designated start time. If an Employee is absent from work for 3 days or longer, which is related to an illness or other medical related issues, a Physicians excuse must be provided that substantiates their absence.

(f) Probationary employees will not be able to use PTO during their 90 day probationary period unless it is for extreme circumstances with approval of their department head or director and concurrence of the Executive Director.